Event Coordinator
Duties & Responsibilities:
• Assist with operations and logistics for fundraisers including luncheons, annual gala, community event, kick-off receptions, and graduation luncheon/career day
• Communicate with volunteer committee members and all stakeholders
• Participate in site visits
• Assist Events Manager to ensure that events run smoothly on-site
• Work with graphic designer on event material design and content such as evite, program, save the date etc. and traffic to committee members
• Maintain and follow punch lists and staff assignments for all events
• Oversee silent auctions for all fundraisers – obtain and pick up donated items, enter in online auction platform and track bids
• Utilize CRM to enter contact and gift data on sponsors, donors, in-kind donations, etc. and run reports as needed
• Create and mail thank you letters for sponsors and donors and tax letters for patrons
• Promote events on social media platforms
• Maintain media archive/library of photos and videos – obtain copies of media mentions including print, video, radio, and web
• Manage email communications and work with appropriate Director to finalize, approve and schedule emails
• Adhere to WOT Personnel Policy at all times
• Maintain confidentiality of WOT student, mentor, staff and board personal information
• Other tasks as assigned from time to time
• Report to the Events Manager
Requirements:
• Bachelor’s degree
• 2+ years of related experience
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Ability to juggle multiple event timelines concurrently and adjust priorities as needed
• Attention to detail, ability to proofread and work with budgets and spreadsheets
• Creativity and high energy
• Handle unexpected challenges calmly and efficiently, providing quick and effective responses
• Ensure high standards of work are maintained despite tight deadlines and pressure
• Familiarity with creating and editing visual materials is desired
Benefits & Salary:
• Health, Dental, and Vision Insurance Plans Available
• Paid Time Off
• Sick Time
• 401k
Position: Event Coordinator
Location: Miami, FL
Employment Type: Full-Time