Basic Function
The Staff Accountant is responsible for processing accounts payable and settlement transactions, maintenance and custody of accounting records and the performance of other general accounting duties. The ideal individual prioritizes and plans work activities and uses time efficiently; demonstrates accuracy and thoroughness; monitors own work to ensure quality; identifies and resolves problems in a timely manner; responds promptly to requests for service and assistance and meets commitments.
This is a full-time, in office position.
Responsibilities
The following are examples of the various functions required. The job requirements are not limited to items on this list:
- Review, code and process all accounts payable invoices through paperless system.
- Process T&E reimbursements.
- Process and print weekly accounts payables trial balance reports, checks, and check registers.
- Process vendor credit card payments using the company purchasing virtual cards.
- Process and pay specific police invoices electronically on a weekly basis.
- Load monthly wire transfer transactions in financial system.
- Maintain accounts payable system records.
- Prepare and distribute Form 1099 and other related tax forms.
- Request disbursement check stop payments as needed.
- Research vendor statements, payment inquiries, variances and/or discrepancies.
- Maintain vendor database, updating and creating vendors as needed.
- Perform monthly and year-end accruals.
- Prepare analysis of accounts, as required.
- Assist in reconciliation of accounts payable, detailing all past due balances.
- Review, code and process monthly corporate credit card transactions.
- Prepare Occupancy Reimbursement Package for Miami-Dade County.
- Perform other miscellaneous duties for the department.
- Report and submit annual unclaimed property to the State of Florida.
- Record monthly ancillary commission revenue.
- Prepare and enter various journal entries.
- Compile and produce ad hoc departmental reports upon request.
- Provide documentation and assist in annual external audit.
Qualifications
- Bachelor’s degree or equivalent in accounting.
- Minimum two years of accounts payable and general accounting experience.
- Proficiency in MS Office software.
- Experience with accounts payable automation platforms, such as AvidXchange, preferred.
- Ability to communicate effectively both in written format and oral presentation.
- Ability to multi-task and establish priorities.
- Ability to maintain organization in a changing environment.
- Exhibits initiative, responsibility, flexibility and leadership.
- Excellent attention to detail
- Ability to work well in a team environment.
- Experience with Great Plains accounting software.
- Experience in not-for-profit entities.
- Multi-lingual
- Demonstrated ability to work effectively in a diverse and inclusive workplace
Physical Demands
- While performing the duties of this position, the employee is frequently required to stop, reach, stand, walk, lift, pull, push, grasp, communicate, and use repetitive motions.
- While performing the duties of this position, the employee may frequently lift and or move 20 pounds of materials.
- The position requires the individual to meet multiple demands from multiple people and interact with the public and other staff.